JUNETEENTH STREET PARTY CELEBRATION

Save The Date

Thursday, June 15, 2023, from 5:30pm to 8:30pm (New date and time)

Downtown Hayward, CA

Event details coming soon…

  • Vendor booth opportunities
  • Seeking sponsorships (sponsorship package available soon)
  • Seeking performers – be on the lookout for Request for Proposal (RFP) information, deadline, and details
VENDOR REGISTRATION

Entertainment Request for Proposals

Please Email Proposals to frank@hayward.org

I. Introduction

A. Purpose

Black Business Roundtable is soliciting entertainment for the Hayward Juneteenth Street Party on Thursday, June 15th 5:30 p.m. - 8:30 p.m. There will be three (3) stages for performances. Each stage will have two (2) performances for a maximum of 30-45 minutes each. Performances focusing on black culture preferred including but not limited to the following:

  • Poetry
  • Music
  • Dance
  • Performance Art

B. Key Dates/Milestones

  1. Submission Due: May 5th, 5:00pm
  2. Auditions/Interviews: May 8th – May 12th
  3. Selection: May 15th

II. Scope of Work

A. Overview

Vendor should describe form of entertainment and what equipment will be needed or what the vendor can provide.

III. Formal Proposal

A. Introduction

Describe act, type of entertainment, genre, and members of act. Also include fees for performance if any.

B. Proposal Response

Proposals should include video link to performances, website, and/or samples of music.

C. Non-conforming Proposal

Proposals non-conforming and late responses will not be accepted.

IV. Evaluations

A. Right of Refusal

Hayward Chamber of Commerce and the Black Business Roundtable has the right to refuse any proposals.

B. Committee Review

Initial intake will be done by the Juneteenth Planning Committee. Selected applications will be submitted for final review to the Entertainment Panel. The Entertainment Panel will request an audition or interview before final selection.

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